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It is our goal to develop and maintain financial policies, promote and model good stewardship in financial matters, and prepare accurate financial reports using best practices and compliance with generally accepted accounting procedures and applicable legal regulations.
Please see the menu to the left for detailed information and reports. In addition, monthly financial reports are submitted to the School Board under the consent agenda and accessible through BoardDocs.
2023 Budget Blog
01/04/22 Budget Blog
The first work session discussing the 2022-2023 Annual Budget was Tuesday, January 4, 2022. We reviewed budget development, student enrollment, the Governor's Budget, replacement plans, and budget priorities. Please visit BoardDocs to review the materials provided to the school board and watch the meetings for a detailed discussion. Links are provided for your convenience:
Finance rolled out a budget training program and summarized the information included in the first video, Budgeting 101.
Projecting student enrollment is important because most of the state revenue is based on our March 31 ADM. If we estimate ADM too low, we miss the opportunity to spend the funds in a purposeful and meaningful manner. However, if we estimate ADM too high, we cannot afford our planned spending. The official March 31, 2021 ADM was 13,184, a reduction of 2.89% from the prior year. In the current year, enrollment appears to be on the rise with the December enrollment at 13,253. Staff used grade progression to project an enrollment of 13,140 for the 2022-2023 Annual Budget.
This is the first year of the Governor's biennium budget. Several key initiatives include:
- Funding for a 5% raise effective July 1, 2022 and another 5% raise effective July 1, 2023. To qualify for a prorated portion of the compensation funds, school divisions must provide a minimum of 2.5% raise each year. As usual, the state funding will not cover all that we need. Not only is the funding reduced by the local composite index (an amount the state says the County must fund) but it is also subjected to the support cap and SOQ position limits.
- Virginia Retirement System rates will remain unchanged for the biennium.
- At-Risk funding will increase significantly.
- Early Reading Intervention is expanded from K-3 to K-5 and will provide a significant increase in funding.
- Rebenchmark Hold Harmless funding will ensure that factors from the rebenchmarking process (including enrollment declines during the COVID-19 health pandemic period) do not negatively impact school divisions. This will replace the no-loss funding included in prior budgets.
- Grocery Tax Hold Harmless funding to offset the loss in sales tax revenue upon the elimination of the state grocery tax-effective Jany 1, 2023.
- One-time school construction grant funding of $5,550,340.
The Governor's Budget is the first step of this process. The General Assembly convenes on January 12, 2022, at which time the House of Delegates and Senate will develop their own budgets to be exchanged on February 21, 2022, at the crossover (the midpoint of the session).
The replacement schedules lay out future spending forecasts to methodically plan for future funding. This allows the School Division to set aside funds at a steady level rate to fund periodic large dollar needs, rather than face large fluctuations in individual years.
- Textbook Adoption Plan - A 7-year plan addressing the need to replace textbooks and other electronic resources for the classroom following VDOE guidelines. This will ensure classroom materials remain current and relevant.
- Fleet Replacement Plan - A 15-year plan addressing the need to replace school buses and other vehicles on a useful life schedule. This will ensure the fleet does not age to a point where the cost to maintain the fleet exceeds the replacement cost of the fleet vehicles.
- Technology Replacement Plan - A 6-year plan addressing the need to continually replace technology infrastructure and equipment that require a significant amount of resources. This will help avoid costly service outages and keep the School Division up to date with technology needs.
- Capital Improvement Plan (CIP) - A planning tool used to identify funding and allocate resources for large ongoing capital needs exclusive of large routine maintenance needs. Projects on the CIP are typically greater than $500,000 in value and may be funded by cash or by the sale of bonds.
- Capital Maintenance Plan (CMP) - A 10-year plan for preventative maintenance projects to maintain the condition and longevity of school-owned buildings. This will ensure we keep the buildings in good shape for longer life.
We have begun to accumulate budget priorities. The list includes:
- Transfers to fund replacement plans, which were mostly removed from the 2020-2021 baseline budget and not able to be returned in 2021-2022.
- Costs staff was asked to fund during the year but are not a part of the original budget. All of these have been discussed during previous work sessions and/or board meetings.
- A reiteration of unfunded requests from the 2021-2022 budget process.
Next Budget Work Session: February 1, 2022 Compensation and Benefits
12/09/21 Budget Blog
2021-2022 Mid-year Budget Adjustment
During tonight's School Board meeting, the School Board approved a 2021-2022 Mid-Year Budget Adjustment as shown below.
Revenue - Sales Tax is trending approximately $2.4 million over the budget and 7.3% over the prior year actuals. This level of increase is consistent with what the Commonwealth is seeing as well. To be conservative, we recommend increasing the budget by $1 million. In addition, we are seeing monthly enrollment levels between 131 and 184 over the budget. We estimate the March 31 Average Daily Membership (which sets our funding levels) to be 153 students over the budget. We recommend increasing the budget by $845,871.
Expenditures - Two large issues required a review for possible mid-year salary adjustments: (1) the October 5, 2021 approval of the IA sub rate, and (2) the high level of open school nutrition positions resulting in a low level of fully-staffed kitchens. The Human Resources Department reviewed the pay plan and the types of adjustments needed to make these positions more attractive. To maintain the integrity of the pay plan itself, these positions could not be analyzed in isolation, so other positions in the same grade or that were relatable were analyzed as well. Below are the exact positions included in this salary adjustment. We recommend an appropriation of $963,660 for the salary adjustments. We recommend the remaining amount of $882,211 is appropriated for other necessary uses.
Please visit BoardDocs to review the materials provided to the school board and watch the meetings for a detailed discussion. Links are provided for your convenience:
2022-2023 Annual Budget Update
We have begun the 2022-2023 Annual Budget process. As we move through the budget process, we will create quick tutorials of how the budget is developed. Our first video is Budgeting 101: Introduction to School Budgeting. The first step of planning involves creating a budget calendar. We presented the 2022-2023 Budget Calendar to the School Board on October 14 and it was approved on October 28.
A hot topic this year will be the Governor's announcement for a 10% teacher raise in the biennium. This is the initial proposal from the outgoing Governor, however, we may see a change with the shift of the incoming Governor and the General Assembly. Also, we do not know what the fine print behind this headline will look like but we do know State funding levels will have limits and we will have to use local funds to make up the difference if we can.
Our first Work Session will be January 4, 2022, and will include ADM, Governor's Budget, Replacement Funds and 2022-2033 CIP draft.
COVID-19 Funding Summary
COVID-19 Funding Summary
Last Updated: October 25, 2021
This page was developed to provide accountability and transparency for the budgeting and spending of the COVID-19 funds awarded to Roanoke County Public Schools. Financial reports have been shared with the School Board periodically and are available through BoardDocs, however, it is our desire to provide one place where all grant reports can be accessed by stakeholders.
Other resources you may find useful:
- Roanoke County Public Schools Health & Safety webpage. including COVD-19 dashboards and the return to school plans (as required by the American Rescue Plan)
- Virginia Department of Education COVID-19 & Virginia Public Schools
- U.S. Department of Education Return to School Roadmap to Support Students, Schools, Educators, and Communities
American Rescue Plan Act of March 2021 (ARPA)
In March 2021, the American Rescue Plan Act provided $1.9 trillion and included $122 billion for the Elementary and Secondary School Emergency Relief to help safely reopen and sustain the safe operation of schools and address the impact of the coronavirus pandemic on the Nation’s students. The American Rescue Plan includes additional planning and reporting requirements.
One requirement is to engage in meaningful consultation with stakeholders and seek public input for the spending plan. The following videos provide some background information.
- ARPA Stakeholder Input Overview
- Roanoke County School Board Work Session - August 3, 2021 (COVID-19 Funding Presentation starts at around 24:30)
The following meetings weres held to obtain this input.
- 8/12 Public Hearing - (no comments)
- 8/16 Parent Advisory Council Presentation and Suggestions
- 8/22 Student Advisory Council Survey
- 8/23 Employee Advisory Committee
- 8/24 Principal Meeting
- 8/25 SEAC Suggestions
The final culmination of these meetings was presented at the School Board on August 26, 2021 and the following are included in the presentation:
Below are all of the ARPA program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget
ESSER III 092121-5 3/13/20 9/30/24 9,748,627.28 547,615.74 9,930,579.24 Special Ed IDEA 092121-5 3/13/20 9/30/24 679,858.70 - 679,858.70 Special Ed IDEA Preschool 092121-5 3/13/20 9/30/24 49,709.00 - 49,709.00 10,478,194.98 547,615.74 9,930,579.24
Coronavirus Response and Relief Supplemental Appropriations December 2020 (CRRSA)
In December 2020 the Coronavirus Response and Relief Supplemental Appropriations Act provided an additional $54.3 billion for the Elementary and Secondary School Emergency Relief Fund. Below are all of the CRRSA program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget
ESSER II 042721-2 3/13/20 9/30/23 4,340,714.11 2,199,012.18 2,141,701.93 ESSER II Unfinished Learning 092121-5 3/13/20 9/30/23 987,000.00 - 987,000.00 5,327,714.11 2,199,012.18 3,128,701.93
Coronavirus Aid, Relief, and Economic Security Act of March 2020 (CARES)
In March 2020 the Coronavirus Aid, Relief, and Economic Security Act provided $2.2 trillion in economic stimulus. Below are all of the CARES program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget Total
CRF from County 062320-3
3/13/20 12/30/20 1,881,630.12 1,881,630.12 - CRF from VDOE 120120-3 3/13/20 12/30/20 2,359,630.00 2,359,630.00 - ESSER I 082520-2 3/13/20 9/30/22 1,080,054.54 1,041,050.04 39,004.50 ESSER I SpEd 120120-3 3/13/20 9/30/22 64,479.61 63,248.00 1,231.61 ESSER I Facilities 120120-3 3/13/20 9/30/22 37,500.00 34,156.90 3,343.08 ESSER I Cleaning 120120-3 4/29/20 9/30/22 27,460.00 26,586.24 873.76 GEER VISION 120120-3 3/31/20 9/30/22 419,900.00 133,655.30 286,244.70 Provider Relief Contingency 3/31/20 9/30/22 10,617.60 10,617.60 - Provider Relief Contingency 3/31/20 9/30/22 6,391.77 6,391.77 - National Breakfast Original Budget 3/31/20 6/30/21 37,617.39 37,617.39 - National Lunch Original Budget 3/31/20 6/30/21 117,552.99 117,552.99 - Summer Program Original Budget 3/31/20 6/30/21 1,099,079.18 1,099,079.18 - 7,141,913.20 6,811,215.55 330,697.65
FEMA COVID-19 Disaster Declarations
In March 2020 the President declared a nationwide emergency allowing hazard mitigation expenditures incurred to qualify for FEMA funds. In August 2021, FEMA provided $3.5 billion in Hazard Mitigation Grant Program funds that have been authorized for the Coronavirus 2019 (COVID-19) major disaster declarations. Below are all of the FEMA program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget
FEMA Contingency 1/20/20 6/30/20 11,889.56 11,889.56 - 11,889.56 11,889.56 -